For camps, season programmes and multi-day packages sold by quote. Signed online when the client accepts the quote; the accepted quote is the Programme Schedule. It sits alongside the Booking Terms, Cancellation Policy, Damage and Excess Policy and the driver's signed declaration, which all still apply.
Parties: Karat Racing ("Karat"); and [client name] ("the Client") for the driver [driver name, date of birth] ("the Driver"). Where the Driver is under 18, the Client is their parent or guardian.
1. The Programme
- Karat provides the test days, events, coaching, data, video, hospitality and other items set out in the accepted quote ("the Programme").
- Dates, circuits, cars and session times are as shown in the Programme Schedule. Karat may change a circuit, car or time for reasons outside its control (for example circuit restrictions, weather or a car fault), offering an equivalent alternative.
- Travel and accommodation are not included unless the quote says so; travel is arranged separately.
2. Before the Programme
- The Driver completes Karat onboarding before the first day: identity check, licence, declarations, training and seat fit.
- The Client tells Karat of any medical condition, medication or injury that could affect safe driving, and of any change before each day.
3. Price and payment
- The total price, deposit and balance are as shown in the accepted quote.
- The deposit of [30%] is due on acceptance. The balance is due [21] days before the first Programme day, or on acceptance if the first day is sooner.
- If the balance is not paid by its due date, Karat may treat the Programme as cancelled by the Client under clause 5.
- Optional extras added later are invoiced separately.
4. Changes by the Client
- The Client may ask to move a Programme day. Karat will try to help, subject to availability, and may charge any extra costs it cannot recover.
- Changes are confirmed in writing through the platform.
5. Cancellation
- This Programme is a leisure service for specific dates, so the 14-day cooling-off right under the Consumer Contracts Regulations 2013 does not apply.
- If the Client cancels, Karat keeps or charges: the deposit if notice is given [60]+ days before the first day; [50%] of the total with [30–59] days' notice; [100%] with under [30] days' notice. Karat will refund any part of the price it is able to save (for example unbooked circuit days), less reasonable admin costs.
- If Karat cancels a Programme day, the Client may choose a replacement day, a credit, or a refund of the price of that day.
6. On track
- The Driver follows the run plan, safety briefings and instructions from Karat staff, the team and circuit officials. Karat may stop a session or end the Programme without refund if the Driver drives unsafely or breaches these rules.
- Running time lost to red flags, weather or circuit decisions is not refunded unless it was caused by Karat.
7. Damage
The Damage and Excess Policy applies. The Client is responsible for the excess stated in the quote for damage caused by the Driver's driving.
8. Data, video and reports
- Karat provides telemetry, video and driver reports as set out in the Programme. The Driver can download them while available.
- Karat may use anonymised data to improve setups and coaching. Using the Driver's image for marketing needs the separate media consent.
9. Liability
Nothing in this agreement excludes or limits Karat's liability for death or personal injury caused by its negligence, for fraud, or for anything that cannot legally be limited. Otherwise Karat's total liability is limited to the price of the Programme. The Client's statutory rights are not affected.
10. General
If these terms conflict with the Booking Terms, this agreement wins for the Programme. Governed by the law of England and Wales.
Accepted online by the Client: name, signature, date and time recorded by the Karat platform.